MYRTLE GROVE BAPTIST CHURCH 5920 Lillian Highway Pensacola FL 32506 – 850-455-7389 MINUTES OF THE REGULAR BUSINESS MEETING ON February 20, 2013 The regular business meeting was held on February 20, 2013, at 6:00pm.  The meeting was held in the worship center and was opened in prayer.  CLERK’S BUSINESS:  Betty Scurlock presented the minutes of the January 23, 2013, Regular Business Meeting as printed in the February Business Meeting package.  Motion to approve by Ron Lowe and  seconded by Horace Nealy.  APPROVED by show of hands. Requests for letters of church membership:  For January From:  Bellview Baptist Church, Pensacola, Florida for the letter of Billie Elliott Motion to approve by Gene Milstead and seconded by Chuck Keistler. APPROVED by show of hands.    New Members to be approved:  For January  Profession of Faith:  Mindy Kibodeauv, Michael Moore, LaJaunti Bracken Statement of Faith:  Joe Wisdom, Emily Wisdom, and Paul Burkenpas Letter:  Jesse Granados Motion to approve by Jack Windley and seconded by Burt Lampley.  APPROVED by show of hands.  TREASURER’S REPORT: Shelia Ward presented the Financial Report for January in printed form. Correction: Shelia Ward:  Cami and I caught some typos in last month’s Financial Report.  Basically, let me point those out.  Monthly deficit for January, if you look straight across, it says $25,335.40.  That is a deficit; not a positive amount.  You will see that again as our year-to-date deficit, of $25,335.40.  That shows up for January, since we have had only one month.  We had three paydays in January so that was a big hit for us for the one month.  Look down for the Bank of the South where it says Budget straight across, $25,135.95, which is actually $23,195.35.  This was a typo and it carries down to where you see Actual Budget Checking down below that little dotted line a couple of lines down where it says $25,135.95 that is $23,195.95.  That is the same error twice in a typo.    The bottom line is correct $368,163.90. As you can see, we have added another Mission Fund which is a new item to our Summary, which is the Mission Fund Transfer.  That was the vote of one and one half percent (1 1/2%) from the Finance Committee to be added to the budget for this year.   It comes off just like the transfer to the Cooperative Program and to the Pensacola Bay Baptist Association.  It is taken out after adjustments are made for firewall and the expenses of the church.  It comes from the offerings and tithes.   APPROVED by show of hands.  Recommendation:  Finance Committee: Look on your Designated Fund sheet, ending January 31, 2013, to the Beginning Balance line until you find $4.25 (Fellowship Hall Carpet).  The Finance Committee recommends transferring $4.25 from the Fellowship Hall Carpet Account to the Kitchen Renovation Account.  APPROVED by show of hands.  COMMITTEE REPORTS: Bylaws Update Committee:  Chuck Keistler presented a report from the Bylaws Update Committee.  The members of this committee are:  karla Summerford, Donna Goldsby, Jim Gramlich, Carolyn Gramlich, and Chuck Keistler.  Carolyn is our lawyer and she has also worked with the Christian Law Association in the past. She knows the difference between ecclesiastical separation of church and state, which is very helpful for protecting the church.  We were asked to update the Bylaws so the church is protected in these days and have things brought up to date.  What we have done so far is: We obtained the documents from the North American Mission Board and from the Christian Law Association.  We met with Dr. Culbreth from the Florida Baptist Convention.  We have met for about two and a half or three hours per week since October, plus doing homework that we have had each week.  Also, we have sent letters to each of the various Committee chairpersons the first of November asking them to give us updates of any changes they want to recommend as we are doing the Bylaws.  Those were due back the first of February.  I have personally met with the deacons and yokefellows subcommittees concerning the recommendations for changes for officers in the church. What you will see when this comes before you will see three separate documents Charter, Bylaws, and Policies and Procedures. Charter: Instead of the current term, Charter, it will be changed to Constitution.  That will be a separate document which has to be approved by two thirds (2/3rds) of the deacons before it comes to the church.  Those are complete by our committee.  They will be going before the deacons on March 4, 2013.   Our intent is to get that before the church in March and have a question/answer session on that.  We would have copies sent out on the internet, providing the deacons approve it.  Then we can vote on that in March.  Bylaws:  As far as the Bylaws go, we have completed several drafts and are in the final draft in the revision stage.  That should be complete in the next week or two.  Our goal is to have that available for the church to review and question/answer sessions in April. Then as far as the procedures, they will be complete, which means the committee work      procedures for policies such as weddings, church van use and those types should not be in the Bylaws.  They should be in a separate part, so you will see those in a Policies and Procedures Manual.  Policies and Procedures Manual:  Speaking of a Policies and Procedures Manual, in keeping with church policies, we should vote on that, Pastor.  We need to establish the Policies and Procedures Manual.  What we would have in that document would be documents we already have but they have been scattered about the church.  We are pulling them together in the office.  But this will authorize us to establish that and put these policies in the manual.  What I mean by that is that the Bylaws should not be changed very often.  That is actually your administration of the church.  Procedures and committees change periodically so that would be in a separate area.  We would be putting some of the committee procedures in there as well as some of the ministry procedures, also with wedding, van usage, library and some of the other policies we now have for the Fellowship Hall - selling items in the church, Personnel Manual, Budget, Finance Procedures Guidelines, Risk Management, Family Life Center Manual, Missions guidelines (which are being developed), Deacon and Yokefellow Handbook, and Procedures for Arbitration (which will be part of the Bylaws).  We don’t have these right now. I am going to make a motion from the Committee that we establish a Policies and Procedures Manual so that we have the authority to go ahead and put those parts in the manual that need to be in there separate from the Bylaws.  APPROVED by show of hands. To continue, I gave you a time line.  When it comes to the Constitution, (we call it that instead of a Charter), you will see we are again doing things to protect the church.  You will see some expansion on our objectives and our purpose statement involving evangelism, discipleship, service, worship, and also prayer.  Also, we include in all of these statements for the church biblical references, actual scripture references in every one of these.  So if we are ever taken to court with ecclesiastical separation of church and state, we cannot be held accountable if it is biblical.  So we are putting the scripture references in there.  Our Statement of Faith will be very extensive.  As a matter of fact, there are twenty-two (22) different items in there, such as God, family relationships, and the change from just Deacons to Deacons and Yokefellows as the terminology.   In the Bylaws, you will see some extensive revisions in what we already have biblically.  Longer paragraphs will be broken down in steps so it is easier to understand.  Additions to the Bylaws, you will see quite a few on membership, like provisions for responsibilities of members.     OLD BUSINESS:  None NEW BUSINESS:  Committee on Committees:  Horace Nealy:  On behalf of the Committee on Committees, I am bringing to you a recommendation that was brought to us by the Budget/Finance Committee.  There was a member of the Budget/Finance Committee who had to vacate his position and due to this vacancy, the Committee has recommended and the Committee on Committees has unanimously agreed, with that recommendation that Chris Gay be allowed to complete the term created by that vacancy.  APPROVED by show of hands,    Deacon Recommendation:  Kevin Simmons:  We are bringing a recommendation for a new ministry in addition to our Christian Social Ministry (CSM) – “For Kids Only” – A Backpack Program Outreach. It is similar to the Christmas shoe box and school supplies where we help out our local elementary schools, Myrtle Grove and Sherwood Elementary.  Our brother, Roland Koomen, has started this.  The Lord is leading him in that direction.  He started at his work place and it was very successful there and he felt the need to bring it to a larger level.  What he wants to do is ask for the church’s support in this.  Again, this is very similar to the shoe box and school supplies programs.  There is no budget line item with this.  It is just an opportunity for the church to help out in the schools.  The children are taken care of at school with the free lunch program, breakfast, and things like that.  But on weekends, and the evenings sometimes they don’t receive that nourishment.  This is something that Roland felt very strongly about.  He brought it to the deacons at our last Deacon/Yokefellow meeting.  We absolutely are behind him on this and we bring that to you as a motion from the Deacons and Yokefellows.  Question:  Gail Infinger:  Approximately how many students are we looking at for help?  This would also give an extra boost, sometimes when you have something you know about? Answer: Kevin Simmons:   I believe that Brother Koomen said that they had about twenty (20) students. Answer:  Pastor Ron:  I think it varies from school to school.  Answer:  Chuck Keistler:  There weren’t that many total right now.  What they are doing is that school identifies the children who need it.  It is put into their backpacks.  I can say from my experience in teaching at Warrington Middle School some of the kids don’t know where they are going to stay from one night to the next.  They are moved around a lot.  Of course, with the school lunch program, they get a breakfast and lunch.  But on weekends some of them don’t get much of anything.  That is what we are looking at.  It is identified by the schools and counselors.  Right now I think it is about twenty (20).  Comment:  Kevin Simmons: I think that is what he said if I remember correctly.  Again, he is starting this on his own.  It could increase as the giving comes.  If this is approved you may bring food to the church office Monday through Thursday for donation.  Then he will distribute the food to the schools.  APPROVED by show of hands.  WMU Recommendation: Barbara Thorsen presented a recommendation for the Annie Armstrong Easter Offering goal in the amount of $6,000.00 (six thousand dollars).  Motion seconded by Chuck Keistler.  APPROVED by show of hands.  Budget/Finance Committee:  Dave Keighley: The wording of this document was done in 2010 by the Finance Committee.  It deals with the funeral food and funeral flowers.  It is our intention that we honor our members when they pass and want to be fair about it too.  In fairness for the church, the families are defined as follows:  Funeral food and flowers will be provided for active members and their “immediate family” only.  An active member, a spouse of an active member, children of an active member and parents of an active member are defined as “immediate family”.  Active members are defined as those members who have attended church or Sunday school and/or have made contributions within the past three years.  Homebound members will always be defined as active members.  There will be a $25.00 limit for the purchase of meat to accompany the foods donated by the congregation.  There will be a $40.00 limit for funeral flowers.  I believe that in the past it was $15.00 and $30.00 respectively.  The Finance Committee has approved it and it has been signed by our deacon chair, Kevin Simmons. APPROVED by show of hands.   ANNOUNCEMENTS:  Remember, if you would please always put in the pitch for the Billy Graham effort here this year.  I want us to end in prayer for that.  I had made mention last week that the meeting in North Carolina recently at the Billy Graham Headquarters drew thousands of pastors and religious leaders to begin the prayer and organizational kickoff and springboard for the training that will be going on across the whole country.  I am so honored that right here at Myrtle Grove that we are going to be a Regional Training Site to equip pastors to challenge their churches to be involved in this massive outreach.  I want you to pray if you would please and this coming from the depth of my heart.  I agree with the tremendous need that Barbara mentioned about our country, that this is a Godless nation.  I mean if God didn’t judge America for what we have done, He would have to apologize to Sodom and Gomorrah. It is worse than Sodom and Gomorrah, the things happening here in the land that we love so much.  There is a need for a great revival for God’s church.  This could be the catalyst for a revival in this country.  I want you to believe with me and pray fervently.  Don’t just put this on the shelf.  This is an opportunity for us to join with thousands, tens of thousands, of evangelical churches, Bible-believing churches across the land to reach out.  This could touch millions of people.  Millions could be brought into the Kingdom and saved through this effort.  I think you hear the passion in my voice and how committed I am to get behind this effort.  We will move to adjourn the Business Meeting and then we will stand and pray.  ADJOURNMENT:  Motion to adjourn by Pastor Ron Lentine.  APPROVED by show of hands. __________________________________ _________________________________ Bonnie Quinley, Church Clerk Ron Lentine, Moderator