MYRTLE GROVE BAPTIST CHURCH 5920 Lillian Highway, Pensacola, FL 32506 - 850-455-7389 MINUTES OF THE REGULAR BUSINESS MEETING ON June 20, 2012 The regular business meeting was held on June 20, 2012 at 6:00pm.  The meeting was held in the worship  center and was opened in prayer.  CLERK’S BUSINESS:    Betty Scurlock presented the minutes of the May 23, 2012, Regular Business Meeting as printed in the June  Business Meeting package.  Motion to approve by Robert Smith and seconded by Ellen Guerin.   APPROVED by show of hands.  Requests for letters of church membership:  For May:   None New Members to be approved:  For May:   Profession of Faith:  None Statement of Faith:  Clara Eccles and Elizabeth Cravatt Letter: Barbara “B J” Dunn Motion to approve by Morgan Miller and seconded by Dan Drainer.  APPROVED by show of hands.  TREASURER’S REPORT:  Shelia Ward presented the Financial Report for May as printed in the June  Business Meeting package.  Motion to approve by Jack Windley and seconded by Court Guerin.  APPROVED by show of hands.  Comment on Recommendation: Shelia Ward:  If you remember back in February, we had about $25,000 in  the Capital Escrow and then we changed the name to the Capital Escrow Building Fund because we were  receiving contributions to the Debt Retirement and the debt was already retired.  Some were marked  building fund.  That became a composite of both situations.  Initially, the Capital Escrow was a contingency  fund, kind of our reserve.  So now that we have combined those two names, the Finance Committee wants to  be sure that we still have an Emergency Fund, or Contingency Fund, intact.  This is why we have this  recommendation which is a two-part recommendation.  Part one is to set aside $25,000 from that Capital  Escrow Building Fund as an Emergency Fund.  Part two is that the Finance Committee could approve up to  $10,000 in extenuating circumstances where something needed to be done right then and couldn’t wait on a  church vote.  Recommendation: Shelia Ward presented the following recommendation from the Finance Committee:   The Finance Committee recommends that a new line item be created on the Designated Report, and be  named Emergency Fund.  This line item would receive $25,000 from the Capital Escrow & Building Fund,  and would be reserved for unexpected emergency expenses.  Furthermore, the Finance Committee would be  allowed to approve spending up to $10,000 from the Emergency Fund, in lieu of a church vote for  extenuating circumstances.  Expenses exceeding $10,000 would need to be brought to the church for a vote.   APPROVED by show of hands.    COMMITTEE REPORTS:  None  OLD BUSINESS:  None  NEW BUSINESS:    Recommendation from Deacons:  Robert Smith presented the following Deacon’s Motion:  At the regularly scheduled meeting held on June 4,  2012, the Deacon/Yokefellow servant leaders present moved and unanimously approved that:  Myrtle Grove  Baptist Church become a “Smoke Free Campus” (effective July 1, 2012). This would include all grounds  and facilities owned by Myrtle Grove Baptist Church.   Therefore, I, as Chairman of said group, hereby  submit this motion.  APPROVED by show of hands.  ANNOUNCEMENTS:  None  ADJOURNMENT:  Motion to adjourn by Ron Lowe and seconded by Dan Drainer.   APPROVED by  show of hands. ____________________________            _____________________________ Bonnie Quinley, Church Clerk     Ron Lentine, Moderator